Undersecretaries Helper Secretaries Bureau and Program Manager Local Owners Institutes Department Superintendents People Elementary and Supplementary Classes Minds All The Others Alarmed

1. The section of degree (DepEd) challenges the confined Guidelines throughout the move of students’ University record, which creates regular steps and protocols about request, and discharge of students’ version 137 (Permanent Record) and version 138 (review credit) in all public educational institutions nationwide.

2. This coverage is designed to guarantee the soft and effective asking for and launching of students’ faculty information without inconveniencing the learners and adults.

3. All DepEd sales and other associated issuances, regulations and rules, and conditions, and those are contradictory with this insurance, include hereby repealed, rescinded, or modified accordingly.

BR. ARMIN A. LUISTRO FSC Assistant

GUIDELINES REGARDING INQUIRE AND TRANSPORT OF LEARNER’S SCHOOL DOCUMENTS (VERSION 137 & METHOD 138)

I. Reason

There have been two basic college registers that visually show the learner’s visibility and educational and extra-curricular standings: Form 137, known as the lasting track record, which contains the learner’s visibility and old educational history, and version 138 your Report Card which ultimately shows the educational overall performance of a student in a given university annum. DepEd Purchase Number 8, s. 2015, the class room diagnosis coverage, given the principles to the details to be incorporated paperwork 137 and 138.

Kind 138 happens to be granted to marks 1 to 10 students every grading stage while marks 11 to 12 will get it every stop semester. At the end of the college seasons, Form 138 happens to be a required document for a learner enrolling to another location score levels since it furthermore show the learner’s marketing level. But then, class regulators request for the making of Form 137 of Grades 1 to 12 students that transfer to another one class or cross over from primary to additional.

In lack of definitive practices, the whole process of seeking and publishing of formal class information of students differs per faculty. This insurance shall build the activities becoming implemented through the class in controlling the learner’s school documentation whenever learners enlist, pass universities, and request pertinent papers for any other related needs.

II. Reach associated with Approach

Your purchase aims to start standard processes and methodologies in the request furthermore release of learners’ shape 137 (consistent Record) and Form 138 (Report Card) to all of schools and Schools Division Offices (SDOs) nationwide.

III. Definition of Keywords

1. Type 137 (long-term tape) – lasting university student track record displaying the historic scholastic and co-curricular report of this learner
2. Kind 138 (state cards) – contract demonstrating the academic overall performance of a student in specific school annum
3. Getting University – the institution asking for for the permanent files of a moving student
4. Originating class – the institution launching the long lasting records of a moving student

IV. Plan Statement

The Department hereby creates the conventional systems and protocols in seeking and releasing of learner’s class files. This system follows the DepEd’s plans, purpose and basic prices and subscribes to the axioms of:

a. 100 % free, quality standard training;

b. Transparency and responsibility;

c. Accessibility and regular launch of students’ school reports; and

d. Safeguards and privacy of learners’ data.

Instructions on Learner’s University Documents

This policy defines the normal methodologies inside the best bdsm dating sites transport of students’ school records. This rules advice the systems in requesting the long-lasting university records (version 137) for a highly effective pass of documentation without inconveniencing the mother and father and the learners.

To guarantee the efficient release and transfer of students’ class documents, the subsequent will be observed:

a. The move of records of learners needs to be made easy and fast without encumbering the students and mothers. However, this should definitely not compromise the privacy and safeguards of university data.

b. obtaining universities shall safe all lasting registers (type 137) of all of the incoming learners prior to the finish of first grading stage. For transferred-in students throughout faculty annum, pass of forms will probably be secure thirty days (30) from first-day of college attendance.

c. Learners and/or their particular mom and dad or guard aren’t allowed to hand-carry the lasting information (Form 137) into obtaining faculty.

d. In case there is unavailability of kind 137 considering situation beyond our controls, the document on offers (class type 5) works extremely well as replacement, you’ll find with the colleges Division Office (SDO).

e. The student Help and advice System (LIS) shall be employed as platform through the demand and release of learner university registers; therefore the exchange shall stringently be amongst the obtaining and originating education just.

The next processes should be then followed to improve the inquire and production procedures:

A. School-to-School Transfer of Version 137

The majority of transaction on shift of learner’s school record normally result during enrolment time period and following orifice of tuition. To support the clean and rapid exchange of documents, the flowchart below portrays the process of ask and release of students’ Form 137between the receiving class and coming faculty;